Senior Students Assessment Requirements

The following information and procedures apply at Howick College for all National Qualifications Framework assessments (including NCEA). The Principal’s Nominee for academic or classroom-related issues (PN-ac) is Mr Doubleday. The Principal’s Nominee for administrative issues (PN-admin) is Mrs Werner.


1. Authenticity of Student Work
  • All work submitted by students must be genuinely their own. With respect to this, you must familiarise yourself with and carefully follow the points made under the section “Acknowledging Your Sources of Information” in this diary.
  • Students must not accept undue assistance from any person in the preparation or submission of work. As an example, undue assistance would include providing actual adjustments, or dictating or directing the student to insert text or other aspects of the work. Students may, however, be given general advice about the nature of adjustments or improvements that could be made to their work.
  • Authenticity requirements specific to a particular assessment will be clearly notified prior to the assessment.

2. Breach of Assessment Rules
Should a student breach any assessment rule the student will not be able to achieve the standard.
A student breaches the rules if:
  • The student fails to meet either the general authenticity requirements set out in (1) above or any special authenticity requirements set outline the assessment statement for an NCEA standard.
  • The student is required to present original work for an assignment but presents work that is not original.
  • The student who permits or provides the opportunity to have their work copied by another student. Both students will not achieve the standard because the other student will have broken the rule related to authenticity.
  • Students are entitled to appeal the judgment that they breached the rules. See (8) below to see how to appeal.
3. Late Work
  • All assignment work must be handed in to the teacher nominated on the assessment instructions or their delegated agent by 3.30 pm on the due date.

No NQF assignment that is late will be assessed unless the student’s parent or caregiver makes a written request to the Teacher in Charge (TIC) of the assessment. The request must be accompanied by appropriate documentation such as a medical certificate. The TIC must provide the “Late or Extended Absence Consideration” form for the student to complete. The form and documentation will be passed to the PN for a final decision on the application. The PN-ac will inform the TIC of the request and will file the documents.

4. Absence from a “Short Term” Assessment due to Illness or Extended Leave
  • Illness: a medical certificate explaining the absence and issued during the period of the absence must be shown to the subject teacher and given to the Principal’s Nominee to keep on file within 24 hours of returning to school.
  • Extended Absence: a request from a student to have their absence excused from a test or other short term assessment, due to an extended absence, must be made on a “Late or Extended Leave Consideration” form which should be provided by the TIC or the PN-ac.
If an assessment is missed because of illness or extended leave the student may provide other evidence of having achieved a particular standard. If so, they can be awarded the achieved, merit or excellence grade for that assessment. This evidence may be found in, for example, a parallel assessment or activity, a planned “further assessment opportunity” offered to all students or, in some cases, earlier assignments or classwork. It is unlikely that a student will be allowed to complete a short-term assessment after the time allowed for all classes to complete it. Students should therefore take all assessment activities seriously because any assessment may be required later for evidence of achievement.
5. Resubmission and Reassessment
  • Resubmission: The teacher may ask the student to correct a simple error before the papers are graded and handed back.
  • Reassessment: Students may be able to have a further assessment opportunity for internally assessed standards (Unit Standards or Achievement Standards) at any level of NQF. In summary, provided there is evidence that a genuine first attempt has been made, or that the student was absent for an acceptable reason, further assessment in the form of a new assessment activity may be offered to all students in that standard.
6. Calculators in Assessments
Only approved calculators may be used for any assessment including external examinations. No notes or routines may be kept in the calculator’s memory, that is, the calculator’s memory must be cleared before entering the assessment room.
7. Misconduct 
Misconduct which compromises the validity and fairness of an assessment must result in disqualification of the student from the Standard. In this case students involve must be notified of their right to appeal and, if this appeal is successful, offered a further assessment opportunity.
8. Appeals 
Any student wishing to appeal an assessment grade or mark, or a judgment that they have breached the rules of assessment should follow these steps:
  1. Decide if they wish to appeal the judgment that there has been a breach of rules once they have been informed of it by the teacher or teacher-in-charge of the assessment (TIC).
  2. The student must then request of the TIC a “Breach of Internal Assessment Rules Student Appeal” form, complete the top box and return it to the TIC within five school days of being told of the breach of rules. The TIC will pass the form to the Head of Department (HOD), or next most senior teacher or manager of the Department.
  3. The HOD will interview the student who must sign and date the form in the presence of the HOD (who may choose to discuss the case with other teachers). Should the student wish to take the appeal to the next stage then the HOD will pass the case on to the PN-ac.
  4. The PN-ac will review all documentation and meet with the student. The PN may seek clarification or advice from the TIC, HOD or other experienced assessors in making a final decision on the appeal.
9. Applying for a Derived Grade (due to illness etc.)
In the case of illness, bereavement etc. during external examinations students may be eligible for a derived grade. In this case they should contact the PN-admin (Mrs Werner in Admin Block) for an application form which must be taken to the doctor (a doctor’s certificate is not sufficient). Note that neither the Derived Grade Process nor Reader/Writer assistance is available for students who suffer an accident or debilitating condition during the year up to early October. After that, Derived Grades may be applied for. Note also that Derived Grades are not available for any internally assessed standards. Further information is available at
10. Special Assessment Conditions (e.g. Reader - Writer) 
Students who have been identified early (e.g. on enrolment or in Year 9) and who have been receiving ongoing assistance in assessments may be eligible for special assistance in internal and/or external standards. The management of special assessment conditions is the responsibility of the HOD Learner Support (Mrs Jaffar).
11. NZQA Fees
In Term 2 all students will be charged entry fees for NCEA (currently $76.70 for domestic students and $383.30 for international fee-paying students.)   This fee covers both internal and external standards. This fee must be paid in order for students to receive Records of Learning and Certificates from NZQA.  The deadline for payment willl be notified on the school invoice.  If payment is not made to the school by the deadline then payment must then be made directly to NZQA and an additional $50 late fee may be charged/  (Please note that this is a NZQA fee - not a school fee. The school acts as agent for NZQA for the collecting of this fee). 
12. Financial Assistance
If students cannot afford to pay the above fees, they may apply for financial assistance. To get this help the student’s parents or caregivers must meet one of the following conditions:
  • Be receiving a Work and Income or Study Link Benefit
  • Have a Community Services Card
  • Have joint family income that qualifies for a Community Services Card
  • Have two or more children entered as candidates for the year with fees totalling more than $200. 
The Financial Assistance Application Form is available from Mrs Werner (the PN-admin) in the Administration Block from Term 2 or from the NZQA website,
International Fee Paying students cannot apply for Financial Assistance.